1. Meet with your committee at least two months prior to January to plan the event.
2. Make sure all cub scout have derby cars who want to participate and pass out pinewood derby rules and suggestions with the cars. We usually do it at the November Pack Meeting, but it would be good to allow at least 6 weeks or more to give them time to plan over the holidays.
3. Discuss details with cubmaster and committee on time to set up the track on event day, who can be there and what time weigh-in starts.
4. On the day of the event there should be a table with tools and graphite and extra weights, nails/axles and wheels for one last adjustment. Once their final weigh-in (they only get two- one and then adjustment and then the final) the cubmaster and assistant will keep their cars and no more adjustments can be made.
5. Also, discuss what types of awards and decorations you may want. Ribbons for winners or certificates.
6. A big poster of the car races or Computer based elimination can be put up on a big screen. Please discuss with cubmaster how he would like the races to be run. Our cubmaster has been in charge of this night and runs with it. If a new cubmaster, please find all information needed to help him plan for this event. It is one of the biggest events of the year and should be well organized so the boys have a great time. Only advanced planning will make this event succeed.
7. Make sure to schedule the gym for the event
8. Contact family about refreshments per List
FROM THE BOY'S LIFE MAGAZINE tips and hints
http://boyslife.org/hobbies-
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